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We are all SOUL!


Our united forces make us unique!

Travel Log

Here we present the necessary information to carry out your work and organize your goals & projects.
You are a fundamental part of SOUL and as a vital part of this organization we want to see you succeed in your personal and professional development.
We are SOUL Events!

Ximena Fotheringham

Management Team//Commercial Team // Structural Team

Any task is possible for her. Its management in the management team allows progress on clear and concrete paths. Actively work so that each of the members of the company develop professionally and contribute the best of them.
There is no doubt of its value in the commercial team organizing any type of event and contributing its infinite patience in the most complex files.
It is important to highlight the number of structural actions carried out in the company, being responsible for administration and for many day-to-day tasks.
SOUL would not be the company it is, if she were not here. With her professional mettle she is always ready to give her best to achieve any objective that may be necessary.

Your Team Responsibilities

Management Team

  • Set annual goals.

    -In November of the current year, a series of objectives for the next year should be established based on the data obtained from the current year and supported by commercial strategies, as well as the analysis of the global context.

  • Direct the different teams towards the achievement of the annual objectives.

    -During the year, the different work teams should be directed and supported, as well as the necessary guidelines to be given to fulfill the company's objectives and vision.

  • Control the execution of tasks and projects of the different teams

    -Based on tools such as the Trello or the annual calendar, the correct execution of tasks and projects must be ensured. Face-to-face or virtual control has been shown to be vital for the team to work in a correct and coordinated manner and thus achieve the objective within the stipulated deadlines.

  • Approve the annual accounts.

    -The law requires the approval by the management of the publication of the company's accounts. In the general meeting, the accounts proposed by the company's manager are approved.

  • Approve business strategies

    -The managers of the sales team must present the sales strategy for the year and the management must approve said strategy. Providing new details and ideas, as well as posing different scenarios throughout the year and being able to implement concrete, specific and necessary strategies.

  • Approve structural strategies

    -The various managers of the structural team will present their strategies based on the development of each activity and the planned annual calendars.

  • Approve Annual Calendars (Training, Design & Development, Commercial)

    -Once generated, the management team must approve the annual calendars. They must be delivered in early December.

  • Approve structural suppliers

    -The team entrusted to this task must present the annual update. This update must be approved by the management team, at the same time, new attached suppliers must be approved outside the standard calendar due to improvement or necessity.

  • Approve providers for events

    -The team entrusted to this task must present the new incorporation proposals in view of the specific need for updating the current suppliers.

  • Approve training plans for the different teams

    -The responsible teams must present the updated training plans annually for approval. The job of the management team is to claim these plans from the rest of the members.

Commercial team

  • Generate annual sales targets

    -In December of the current year, an objective for the next year should be established based on the data obtained from the current year and supported by the calendar of commercial strategies in general.

  • Generate trading strategies for large accounts

    -In November of the current year, a series of business strategies should be proposed for the next year based on the direction and general objective of the company.

  • Generate annual calendars with business strategies

    -In December of the current year, the calendar of commercial actions based on the previously designed strategies must be presented.

  • File management

    -This section is vital for the success of our events. It covers from the sale to the production and closure of our projects, with which we list the main points that will be extended in the "Project Management Manual" of SOUL Events.

  • Coordination of events

    -Your task is to make all the pieces fit on the day of the event and that everything flows naturally and smoothly. This task is explained in the "Project Management Manual"

  • Selection providers for events

    -Through different means, we must have the widest possible list of suppliers to offer our clients the greatest variety and quality available in the market.

Structural Team

  • Administration

    -Check bank.

  • Selection and control of structural suppliers

    -Responsible for the team that manages and selects structural suppliers. In this position there is an assistant. Structural providers are considered to be all providers NOT linked to a specific event, we can cite as an example telephone providers, labor advice, tax advice, legal advice, insurers, transport companies, office supplies, amenities supplies, mechanical workshops , etc.

  • Mkt - Video Selection

    -After each event the Photos and Videos are downloaded in "Events Gallery". If we find enough or remarkable videos or images to edit a video, it is done and then posted on Vimeo.

  • Mkt - Communication events

    -Development of events in order to communicate and expand the image of the company.

  • Mkt - Portals & Associations

    -Selection of web portals where to advertise. Submit reports to management if any are viable or profitable.

  • Office Uniformity

    -We always have to go to our work points in an elegant way, whether or not we have a meeting, since we never know if one can arise unexpectedly (either to us or a colleague).

  • SOUL internal events

    -Breakfast out of office

  • Assistant Trainer

    -Any type of procedure or standard that must be known to specific teams must be communicated, explained and ensure that the staff has absorbed the new knowledge and put it into practice.

  • Grants and aid

    -Management of public or private aid and subsidies.


PDP
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